Administrative Assistant, Trinidad

To be responsible for providing general administrative support to warehouse personnel.

Internal Relationships
• Reports to Warehouse Manager.
• Liaises with Van Sales Personnel, Accounts & Inventory Departments.

External Relationships
• Liaises with contract drivers, customers and local suppliers.

Principal Duties
• Collects and balances cash received from van salesmen daily.
• Punches Goods Received memos.
• Monitors and orders stationery required for warehouse personnel.

 

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Junior Administrative Assistant, Trinidad

Caribbean Jobs Online

Provides the strategic leadership, co-ordination, integration and administration of a corporate network system and other systems needs for both the head office and field operations to meet the needs of the expanded NYS.

The Junior Administrative Assistant will report to his/her immediate supervisor. The successful candidate will be responsible for routine clerical duties which will follow well-prescribed policies and procedures, as well as providing administrative and technical support to the relevant supervisor.

Minimum Training & Experience:
• Five (5) CXC/GCE O’ levels inclusive of Mathematics and English Language
• At least three (3) years relevant experience
• Typing at a rate of forty-five (45) words per minute
• Computer Literate in Microsoft Office Suite

http://www.caribbeanjobsonline.com/candidate/vacDetails2.asp?vacID=6663

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Clerical Assistant, Trinidad

Caribbean Jobs Online

http://www.caribbeanjobsonline.com/candidate/vacDetails2.asp?vacID=6525

Performs general clerical duties for the Internal Audit Division in compliance with the Ministry’s policies and procedures.

Key Duties and Responsibilities
• Checks Records of Service (Daily Paid) and Pension and Leave Records (Monthly Paid) at various Units.
• Checks vouchers/schedules for arithmetical accuracy.
• Checks and verifies items in stores re: investigations at Units.
• Extracts information for Auditors re: Motor Vehicle Advances.
• Calculates contract gratuity.
• Arranges circulars in chronological sequence and creates a Register to obtain urgently needed circulars.
• Takes notes when conducting investigations (as guided by Auditors).
• Obtains urgently needed files from Registry/Personnel.

Minimum Qualifications, Education and Experience
• Five (5) GCE/CXC Ordinary Level passes including Mathematics and Principles of Accounts.
• At least one (1) year experience working in an Accounting environment.

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Administrative Assistant, Trinidad

Caribbean Jobs Online

Duties of the post include:
1. Managing the Administrative Systems of the Office of the Deputy Principal.
2. Preparing agendas and taking minutes of meetings which the Deputy Principal chairs.
3. Overseeing the general running of the Office of the Deputy Principal including supervising clerical and support staff.
4. Working in close collaboration with the Programme and Outreach Officer in relation to the projects of the Deputy Principal’s Office.
5. Preparing correspondence and following up on actions arising from meetings chaired by the Deputy Principal.
6. Maintaining accurate records related to the work of the committees and the meetings in which the Deputy Principal is involved.
7. Drafting of specific correspondence.
8. Organizing meetings, seminars and conferences involving local, international and regional personnel.
9. Liaising with International, Regional and National agencies which collaborate with the UWI in its research and outreach programmes.
10. Liaising with the Mona, Cave Hill and Open Campuses on inter-campus matters related to the Deputy Principal’s responsibilities.
11. Preparing reports as required.
12. Overseeing financial and budgetary matters of the Office of the Deputy Principal.
13. Liaising with relevant University departments and offices as needed.
14. Handling student matters in the absence of the Administrative Assistant (Student matters).
15. Performing any other related duties that may be assigned by the Deputy Principal.

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