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Deputy Programme Manager-Conference Services, Guyana

Caribbean Jobs Online

The Deputy Programme Manager will be responsible for:

(a) the timely production and dispatch of documents relating to Meetings of the Community; and

(b) supervision of the work and performance of the Senior Project Officer and Project Officers and the Conference Services Sub-Programme in the servicing of meetings; the preparation of lists of documents to be proposed for declassification; the provision of translation services and editing documents for publication to literary and journalistic expressions and techniques.

3. QUALIFICATIONS AND EXPERIENCE

Candidates should possess the following qualifications and experience:

(i) A Bachelors Degree or equivalent in Humanities or Social Sciences, with the capacity to communicate in a foreign language (Spanish, French and Dutch, preferably at university level) plus 5 years relevant experience in a similar environment.

(ii) Competence and performance in the English Language as well as good working knowledge of, and training in:

(a) Information Technology, including videoconferencing;
(b) Systems and Procedures of the CARICOM Secretariat; and
(c) Management Skills.

(iii) Computer proficiency is mandatory – MS Office Suite and MS Project.

4. DUTIES AND RESPONSIBILITIES

Under the direction of the Programme Manager, Conference Services, the Deputy Programme Manager, Conference Services, will be required to:

(a) VET documents for meetings, ensuring they are properly formatted prior to dispatch;

(b) CHECK reports of meetings to ensure that they reflect the meetings’ proceedings, are prepared in accordance with the Secretariat’s formats and are dispatched promptly after completion;

(c) SUPERVISE the accurate and timely translation of documents;

(d) ENSURE the timely provision of interpretation services;

(e) ENSURE the provision of conference support services in accordance with requests from the relevant Technical Officers and in keeping with the Secretariat’s standards and procedures;

(f) FORWARD lists of documents proposed for declassification to the relevant Technical Officers for their consideration and subsequent tabling at meetings of the relevant Councils;

(g) ASSIST in the preparation of the Conference Services Draft Annual Work Programme and Budget;

(h) EVALUATE AND SUBMIT reports on the performance of Officers under his/her direct supervision;

(i) OVERSEE the work of Conference Services in the absence of the Programme Manager; and

(j) UNDERTAKE any other duties that may be assigned from time to time by the Programme Manager, Conference Services.

5. EMOLUMENTS AND BENEFITS

An attractive remuneration package will be offered.

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