Administrative Assistant, Jamaica

Caribbean Jobs Online

An Administrative post, the AA will be responsible for:

Scheduling Seminars, Testing, Consultations, Meetings, appointments and Interviews for KONTAKS
Preparing contracts for all activities
Coordinating projects, events and office activities

The AA will also:

Distribute information regarding the organization
Design advertisements for the company
Review and create material for the website
Conduct Interviews

This position will receive technical and administrative supervision from the Solutions Officer.

Other Functions of the post:

Maintaining calendar, scheduling appointments and meeting rooms
Making travel and accommodation arrangements
Compiling information including messages and appointments and distributing same to the relevant personnel
Using various software applications such as spreadsheets, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports
Maintaining records through filing, retrieval, retention, storage, compilation, coding, updating and destruction
Typing routine correspondence and reports from dictation or handwritten copy using personal computer
Answering the telephone, screening callers, relaying messages, and greeting visitors
Opening, sorting and accurately processing mail to ensure timely information flow
Operating office equipment such as photocopier, fax machine, and calculator; coordinating the servicing of such equipment
Operating personal computer to access e-mail, electronic calendars, and other basic office support software

Education and Experience
The Administative Assistant (AA) must have:

Tertiary education
At least Three (3) years administrative/office experience
Expertise in MS Word and Excel
Experience working with other software applications such as Access

Required Skills and Specialized Techniques

Exceptional Analytical skills
Good Interpersonal skills
Team Player
Good time management skills
Ability to work on own initiative
Attention to detail

Visit Caribbean Jobs Online to apply for this position

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