Manager, Pharmaceutical Procurement Services Unit, St. Lucia

Duties and Responsibilities:
Under the direction of the Head, PPS and the OECS Head of Corporate Services, through the OECS Financial Controller, the Finance Manager shall be required to:
1. Maintain the established accounting policies and procedures at the OECS/PPS and ensure that all staff members are fully aware of such policies and that personnel adhere to those policies;
2. Implement the Secretariat’s policies and procedures governing administration, personnel, facilities and equipment;
3. Perform the duties of office manager for the PPS;
4. Maintain accounting systems relevant to the combined activities of OECS/PPS, ECCB and participating countries in the procurement of goods under the OECS/PPS contracts with suppliers;
5. Prepare OECS/PPS’ annual budgets and financial statements, and ensure accessibility of Internal and External Auditors to all records and files;
6. Prepare timely quarterly financial statements and all other necessary or requested reports and submit to the Head, PPS by the 15th of the following month for review;

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Procurement Manager, Jamaica

The Procurement Manager is responsible for the management and monitoring of the corporate procurement process, which includes implementing strategies designed to facilitate limited decentralised procurement. The Incumbent is expected to assist with the strategic planning process for the Department and contribute to the analysis of the procurement process at the Organisation.

Qualification & Experience
• First Degree in Management, Business Administration, Finance
• Formal training in Government of Jamaica (GOJ) Procurement Policy and Procedures
• Supervisory Management Training
• Minimum three (3) years’ experience in a similar capacity

Key Competences
• Managing the procurement process of the Organisation
• Monitoring compliance with GOJ Procurement Procedures and Policy
• Inventory and Supply Chain Management

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Procurement Officer, Trinidad

Applications are invited from interested and suitably qualified persons for the position of Procurement Officer with a leading distribution and marketing company.

The candidate will be required to effectively plan, co-ordinate and control the procurement of stock necessary for the business as dictated by the requirements of the respective divisions. He/she will also be responsible for closely monitoring inventory levels with the aim of ensuring that stock items are kept within specified minimum and maximum levels.

Knowledge of Microsoft Office Suite and relevant software packages and the ability to prepare and deliver concise and informative reports required

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Onboard Inventory Manager, Cruise Ship

Mission: To effectively manage and account for all Hotel Department store areas onboard the vessel, including the central hotel stores, food provision areas and cellar stores. Responsible for inventory transactions, stocktaking and providing support and guidance to operational shipboard departments.

Education/Experience:
• Degree in Hotel Management/Hospitality Management preferred, although appropriate experience in lieu thereof is sufficient.
• Two years experience as a Provision Master, with at least one full year as 2nd Provision Master in bar stores and one full year in food stores or equivalent experience.
• Must have successfully held a supervisory position.

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Forest Manager, Jamaica

Responsible for the management, development and protection of the forest resources within the Forest Region within the Zone

Directing the forest management and development activities within the forest region in keeping with the Forest Legislation, Forest Management Plan and effective conservation and protection practices

Ensuring that programmes are in place to facilitate the formation and sustained operation of Local Forest Management Committees

Facilitating and promoting community participation within the forest region

Ensuring the efficient implementation of the Private Planting Programme in the Region

Liaising with Public Relations and Corporate Communications branch in implementing Public Awareness and Education programmes

Liaising with Forest Science & Technology Services Division regarding the collection/dissemination of research and biophysical data/information

Preparing, monitoring and controlling the annual budget for the forestry operations within the Region

 

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Regional Manager Pharmacy Services, Trinidad

The Regional Manager Pharmacy Services is responsible for developing, implementing and evaluating a drug distribution system that meets facility needs and the requirements of regulating agencies. The Officer is responsible for administering a clinical pharmacy program consisting of patient education and counseling, drug use reviews and pharmaceutical consultations. The Officer is also required to develop, implement and maintain an in-service education and training program for pharmacy staff and students. The Regional Manager Pharmacy Services is also required to supervise professional pharmacy staff involved in clinical pharmacy activities and other support staff.

Key Functions:
• Plans, directs, implements and evaluates a comprehensive pharmacy program consisting of a large and complex drug distribution system and clinical pharmacy services of substantial scope.
• Develops, implements and reviews pharmacy policy and procedures to ensure that the services conform to facility needs, and legislation.
• Supervises, directly and through subordinates, professional pharmacists and subordinate pharmacy staff involved in preparing and dispensing medication and providing clinical pharmacy services such as patient education and counseling, drug use reviews, pharmacokinetics, and pharmaceutical consultations.
• Ensures compliance with all relevant legislation.
• Maintains pharmacy records according to facility and regulating and accrediting agency guidelines.
• Performs related work as required.

 

 

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Procurement Coordinator, Haiti

Responsibilities include:
*Receive all requisition forms for materials and resource requests
*Assign number to each request made and ensure requestor fills out proper documentation
*Start process for obtaining quotes, including comparisons and procurement package
*Review on a weekly basis the databases for approved vendors and purchase orders
*Point person with the vendors and Habitat, maintaining the relationships
*Leading the Procurement Committee to ensure that all quotes/bids are handled according to process
*Perform the bid analysis and present findings to the Procurement Committee
*Reviews and approves final documents before submitting to Finance for payment
*Other duties as required

Required Skills:
*Bachelor’s degree in business or related field
*Fluency in English, French and Creole
*3-5 years of related experience with procurement
*Experience working in an international organization, preferably in an NGO

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Procurement Specialist, Caribbean

FUNCTIONS OF THE POST

Responsible for providing support to the Programme Manager, Procurement Unit, in the discharge of the procurement function in relation to the Ninth European Development Fund (9th EDF) Project activities.

QUALIFICATIONS AND EXPERIENCE

Candidates should possess at least a Degree in Engineering, Finance, Accounting, Business Administration, Law or in other related social sciences fields plus 5 years progressive experience (2 of which must be post-qualification) in Procurement or Project Management, ideally with an IDB, World Bank or EU funded project. Computer proficiency is essential.

DUTIES AND RESPONSIBILITIES

Under the direction of the Programme Manager, Procurement Unit, the Procurement Specialist will be required to:

(a) INTERACT with stakeholders and provide support in the preparation of Annual Procurement Plans for the 9th EDF and other assigned projects;

(b) COORDINATE AND SUPPORT the execution of the procurement plans for the 9th EDF and other assigned projects funded by the EC, in accordance with the Secretariat’s and the EC approved procurement guidelines and procedures;

(c) PROVIDE assistance to staff in matters regarding procurement generally in the application of the relevant procurement guidelines and procedures;

(d) ENSURE timely publication of procurement notices when required;

(e) INTERACT with Technical Officers and other staff members to assist in the preparation of Terms of References and Technical Specifications;

(f) INITIATE AND COORDINATE the procurement process for any procurement method, and provide support in the development of shortlists of consultants, suppliers and contractors where necessary;

(g) COORDINATE tender opening and tender evaluation processes;

(h) DISPATCH “No Objection” requests to the EC;

(i) MONITOR and ENSURE timely responses to procurement questions and clarifications raised by donors;

(j) CONDUCT pre-tender meetings and site visits when required;

(k) ARRANGE the negotiation process for consultants, where necessary;

(l) PROVIDE support in the preparation of the final contracts, and ensure timely distribution of all relevant procurement and contract documents to all stakeholders;

(m) SUPERVISE assigned procurement staff;

(n) ESTABLISH AND MAINTAIN Vendors and Consultants Database;

(o) MONITOR electronic procurement log;

(p) ENSURE proper record keeping and filing of all procurement records;

(q) PERFORM any other related duties that may be assigned from time to time by the Programme Manager.

EMOLUMENTS AND BENEFITS

An attractive remuneration package will be offered.

SETTLEMENT GRANT

On assumption of duty in Guyana the officer shall be paid a settlement grant in respect of self, spouse and each eligible child or dependant (up to two), provided that the total number of children and other dependants does not exceed five in all.

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