Financial Controller, Haiti

The main purpose of this position is to oversee all financial operations for GOAL Haiti. GOAL’s ultimate aim is to build the capacity of national staff, minimising expatriate input where possible and promoting self-reliance in the communities in which it operates.

Key Duties:
1. Ensure timely submission of monthly reports to GOAL Dublin comprising the Sage data set, Donor Status Reports, supporting schedules and other reports as required.
2. Be familiar with and ensure that donor guidelines are followed at all times.
3. Ensure timely submission of donor reports, government reports and other reports to GOAL Dublin and/or the relevant authorities.

 

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Director, Finance and Administration, Haiti

Key areas of responsibility include:
*Ensure the achievement of financial expectations/requirements from multi-lateral donors, including reports, transfers, audits, etc.
*Manage all grant reporting functions
*Hire, manage and develop finance department staff in Haiti
*Coordinate budget process and elaborate necessary cash flows
*Ensure all proper control procedures are implemented
*Prepare and integrate information needed for solid accountability within the organization
*Lead the decision-making process about major purchases, ensuring compliance with relevant policies and procedures
*Manage procurement and inventory procedures and staff
*Ensure audit recommendations have been implemented
*Review and implement standard operating policies and procedures to ensure compliance with global organizational policies and local laws
*Approve expenses within his/her assigned level and according to policy

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Finance and Administration Director, Haiti

The Finance and Administration (F&A) Director, based in Port-au-Prince, Haiti, will manage day to day financial, human resources, and office operations for the Project. The F&A Director will report to the Chief of Party and work closely with the home office team to make sure that the program finances and operations are integrated effectively between the field and home offices. Key roles and responsibilities of this position are listed below.

Qualifications
• Minimum 7-10 years experience working with public institution accounting and financial management systems
• Demonstrated financial management, accounting, planning and communication skills.
• Experience working with senior levels of government, policy makers, executives, and senior managers to achieve established goals and lasting results
• Proven ability to mentor, motivate, and work as part of a team
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) programs

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Administrative Assistant II, Haiti

The part time (20 hours a week) Administrative Assistant position provides administrative support for 3 staff and several programs and special projects of the US Operations Haiti Partnership Unit.

Key Responsibilities:
Direct Support
• Coordination of internal/external meetings, gatherings, seminars, including arranging meeting rooms, preparing agendas, scheduling travel, ordering supplies etc., arranging conference calls
taking minutes, disseminating minutes
• Enter contacts and events into the Contact Relationship Management system and pull reports
• Create Excel spreadsheets and tables
• Manage and update multiple contact lists
• Post important documents on the CRS Global HPU site.
• Prepare and process letters and other correspondence generated by staff
• Edit and collate internal/external reports and planning documents
• Edit power point presentations and prepare materials for workshops/trainings
• Process travel reimbursements and Check Requests
• Work on special projects as assigned
• Facilitate updates to the Haiti Partners and one table websites through the Web Unit
• Process all outgoing mail
• Travel Coordination to Haiti including processing of travel authorizations, travel advances, visas, passports, accommodations, inoculations, and staff locator information.
• Facilitate GKIM information technology assistance as needed

http://www.caribbeanjobsonline.com/candidate/vacDetails2.asp?vacID=6640

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Operations Director, Haiti

KEY RESPONSIBILITIES:

Leadership and Management
• Ensure that World Vision Haiti programmatic operations are aligned with the national strategy, also taking into account regional priorities, and that all staff is working to align towards the expected outcomes, outputs, outlined within the Strategy Implementation and Annual Business Plans.
• Develop new approaches to be able to respond appropriately to emerging strategic opportunities.
• Monitor KPIs of each Area Development Program, Grant, Special Project and Food-Livelihood project at an output level and ensure that work is being done to assure delivery of expected outcomes.
• Monitor KPIs of key operations staff with a focus on performance and deliverables
• Ensure open communication across all Operations units.

Programme Quality and Integration
• Support the practice of sound DME standards and LEAP compliance in projects through effective collaboration between Operations and the Programme Development and Quality Assurance department.
• Ensure effective models of integration between funding types, regional Operations and Sectoral Programmes are developed, understood and used for design, implementation, monitoring and evaluation.
• Ensure integration between projects is seen as a priority at all levels within the Operations departments, and that the synergy of integration is actively sought and planned for.

http://www.caribbeanjobsonline.com/candidate/vacDetails2.asp?vacID=6579

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Health Financing Advisor, Haiti

The Health Finance Advisor, based in Port-au-Prince, Haiti, will provide technical direction and guidance for delivery of innovative methods for financing healthcare in Haiti. The Health Financing Advisor will report to the program director and will be responsible for planning and executing programs to achieve universal health coverage in Haiti. The Advisor should have practical expertise in health financing methods including health insurance, resource mobilization, performance based financing and costing.

Qualifications:
• At least 10 years’ experience in health financing
• Experience in providing technical advisory support to government officials in areas of health financing
• Demonstrated thought leadership in health financing methods including health insurance, resource mobilization, performance based financing and costing
• Significant practical expertise in policy planning and implementation
• Demonstrated ability to work with senior country counterparts and representatives
• Experience working with bi-lateral, multi-lateral, and private sector clients preferred
• Excellent communication and writing ability
• Experience working in or with government ministries in developing countries, particularly the Ministries of Health and Finance; preference for specific experience with Haitian ministries
• Experience working in developing countries, especially post-conflict and/or post-disaster settings.

http://www.caribbeanjobsonline.com/candidate/vacDetails2.asp?vacID=6533

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Manager, Operations, Haiti

Responsibilities include:

WAREHOUSING
*Review the current warehouse specifications, capacity, equipment needs, manpower needs
*Liaise with the security position on static security and the movement of supplies
*Manage central warehousing facility; investigate warehousing needs
*Establish and maintain a staffing structure in all warehouses
*Manage health and safety procedures
*Coordinate and control the warehouse side of inventory stock control systems

LOGISTICS
*Review and improve current systems for warehouse inventory control, transportation and supply chain activities
*Review and improve policies and activities related to fleet management (material transport; people transport)
*Facilitate effective working relationships between finance, programs, procurement and logistics, especially as it relates to the purchasing cycle
*Ensure compliance with the Haitian government regarding tax-free import procedures for humanitarian activities
*Manage tracking system for vehicle usage as per operational priorities (vehicles, traffic control, maintenance, etc.)
*Manage a system for inbound and outbound logistics as well as for monitoring the quality, quantity, cost and efficiency of the movement and storage of goods

OTHER
*Manage orientation training module for all logistics related staff
*Represent HFHI at the UN logistics cluster
*Other duties as required

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Procurement Coordinator, Haiti

Responsibilities include:
*Receive all requisition forms for materials and resource requests
*Assign number to each request made and ensure requestor fills out proper documentation
*Start process for obtaining quotes, including comparisons and procurement package
*Review on a weekly basis the databases for approved vendors and purchase orders
*Point person with the vendors and Habitat, maintaining the relationships
*Leading the Procurement Committee to ensure that all quotes/bids are handled according to process
*Perform the bid analysis and present findings to the Procurement Committee
*Reviews and approves final documents before submitting to Finance for payment
*Other duties as required

Required Skills:
*Bachelor’s degree in business or related field
*Fluency in English, French and Creole
*3-5 years of related experience with procurement
*Experience working in an international organization, preferably in an NGO

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Safety and Security Manager, Haiti

Overall Objectives of the position:
• To ensure that appropriate systems and procedures are in place and are fully operational
• To undertake regular threat assessments and risk analysis.
• To ensure that all GOAL staff have a high awareness of the safety and security risks they face while working in Haiti and that they take all necessary steps to minimize the risks they face or to mitigate the impact of a safety or security event occurring.
• To make sure that there is a balance between acceptance and protection security strategies.
• To have overall management of the security department
• To ensure that the appropriate security policy is in place in all areas of operation

This will be achieved through establishing appropriate infrastructure, providing initial and ongoing training and support supervision to all staff and institutionalising the collection, analysis and dissemination of security information.

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Program Director, Haiti

Responsibilities include:
• Responsible for the day-to-day management of the ECAP program
• Develop scopes of work for Resident Advisors with national and local governmental bodies and non-governmental organizations
• Liaise with representatives of these organizations and other ECAP stakeholders to maintain good and fluid communications regarding ECAP
• Coach and monitor the performance of ECAP Resident Advisors to ensure meeting program goals
• Ensure logistical and programmatic support for Resident Advisors so that they can complete their assignments
• Ensure the safety and well-being of ECAP Resident Advisors including maintaining a security protocol and emergency procedures
• Operate four guesthouses to house Resident Advisors
• Monitor budget expenditures and provide cash-flow projections to DIG headquarters
• Draft and edit programmatic reports and deliverables

Requirements:
• Masters degree
• Fluent in English and working knowledge of French and/or Haitian Creole
• 5+ years experience in program management
• Knowledge of the housing sector, including reconstruction and settlement/resettlement
• Experience working in a post-disaster/post-conflict environment
• Previous working experience in Haiti preferred

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