Manager, Pharmaceutical Procurement Services Unit, St. Lucia

Duties and Responsibilities:
Under the direction of the Head, PPS and the OECS Head of Corporate Services, through the OECS Financial Controller, the Finance Manager shall be required to:
1. Maintain the established accounting policies and procedures at the OECS/PPS and ensure that all staff members are fully aware of such policies and that personnel adhere to those policies;
2. Implement the Secretariat’s policies and procedures governing administration, personnel, facilities and equipment;
3. Perform the duties of office manager for the PPS;
4. Maintain accounting systems relevant to the combined activities of OECS/PPS, ECCB and participating countries in the procurement of goods under the OECS/PPS contracts with suppliers;
5. Prepare OECS/PPS’ annual budgets and financial statements, and ensure accessibility of Internal and External Auditors to all records and files;
6. Prepare timely quarterly financial statements and all other necessary or requested reports and submit to the Head, PPS by the 15th of the following month for review;

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Communications Specialist, St. Lucia

Key Duties
Under the direction of the Director General this position has organization wide responsibility for the development and successful implementation of the communication strategy for the Secretariat. The job includes:
• Development of the communications strategy and implementation plan
• Organizing media interviews, and outreach activities,
• Development and on-going enhancement of the content of the OECS website,
• Preparation of press releases,
• Marketing of promotional items,
• Facilitating staff participation in general public activities,
• Assessing developments in the OECS Community and assisting the Secretariat to prepare responses to them.
• Facilitating dialogue among stakeholders.

 

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Crew Administrator, Cruise Ship

Responsibilities include (but are not limited to):
• Oversees the crew sign-on and sign-off process, as directed by the Human Resources Manager, reviewing immigration documentation such as passports, visas, Alien Resident Cards (ARC), Letters of Re-Employment, etc. to determine validity of documents. Refers unusual documentation to the HR Manager.
• Ensures the efficient clearance of Crewmembers signing on and off through Customs and Immigration by diplomatically encouraging a productive relationship with the relevant officials.
• Supervises the Crew Relations Specialist in the sign-on and sign-off processes, and ensures Crewmembers receive all documentation prior to sign off, including airline tickets, medicals and training records.
• Coordinates with the shore-side support group the repatriation process for shipboard employees
• Supervises the 90-Day US CBP Inspection of all Crew, with the assistance of the HR Manager, T&D Manager, Crew Relations Specialist, Crew Payroll Manager and 2nd Purser Payroll.
• Ensure accuracy of employee records
• Works on a rotational basis with the Crew Relations Specialist in the Crew Office performing a variety of related duties.
• Works with Financial Controller staff in the Crew office in a cooperative, productive and effective manner. Including but not limited to assistance with Payroll Stuffing.
• As part of the HR Division fully supports Crew Activities and events that help increase Crew morale and optimize positive Crew comments of the overall Crew Relations operation.
• Shipboard employees will be required to perform any other job-related duties assigned by their supervisor or management.

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Project Coordinator CSME and EIP, CARICOM

This position is responsible for the coordination of the implementation of agreements signed between the CARICOM Secretariat and the European Commission particularly the Grant Agreement for the CARICOM Single Market and Economy (CSME) and Economic Integration Programme (EIP).

The position is deemed to be relevant, efficient, and effective when it:

(i) Coordinates the activities required to implement the programmes emanating from agreements which succeed in impacting positively on implementation of the Single Market and Economy integration programme.

(ii) Prepares timely progress reports on the coordination mechanisms and interface with other stakeholders employed to coordinate implementation of the programme.

(iii) Provides technical advice for the coordination and implementation of other EC funded programmes implemented by the CARICOM Secretariat.

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Project Assistant, CARICOM

FUNCTIONS OF THE POST
This position is responsible for providing administrative and research assistance support to allow the CARICOM Secretariat to fulfill it roles and obligations under the EUCARINET Project and to ensure that maximum impact is achieved. Also to provide support for the Energy Programme and any other thematic area(s) which might be addressed in the EUCARINET Project, by establishing an active network of research institutions and persons involved in research and capacity building to support science and technology development in the Caribbean.

QUALIFICATIONS AND EXPERIENCE
Candidates should possess at least an Associate Degree in Management or Administration or a related discipline, plus three (3) years relevant experience, including experience in research.

Candidates should also possess the following knowledge and skills:

(i) Computer proficiency in Microsoft Suite (Word, Excel, PowerPoint);
(ii) Strong oral and written communication skills;
(iii) Strong human relations skills and the ability to work harmoniously as a member of a team; and
(iv) Strong research and analytical skills, with experience in using an analytical software package.

N.B. Certification in Pure or Applied Science would be an asset along with some experience working in an organization focused on Scientific Research. In addition, a working knowledge of a foreign language (preferably Spanish or French) would also be an asset.

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Procurement Specialist, Caribbean

FUNCTIONS OF THE POST

Responsible for providing support to the Programme Manager, Procurement Unit, in the discharge of the procurement function in relation to the Ninth European Development Fund (9th EDF) Project activities.

QUALIFICATIONS AND EXPERIENCE

Candidates should possess at least a Degree in Engineering, Finance, Accounting, Business Administration, Law or in other related social sciences fields plus 5 years progressive experience (2 of which must be post-qualification) in Procurement or Project Management, ideally with an IDB, World Bank or EU funded project. Computer proficiency is essential.

DUTIES AND RESPONSIBILITIES

Under the direction of the Programme Manager, Procurement Unit, the Procurement Specialist will be required to:

(a) INTERACT with stakeholders and provide support in the preparation of Annual Procurement Plans for the 9th EDF and other assigned projects;

(b) COORDINATE AND SUPPORT the execution of the procurement plans for the 9th EDF and other assigned projects funded by the EC, in accordance with the Secretariat’s and the EC approved procurement guidelines and procedures;

(c) PROVIDE assistance to staff in matters regarding procurement generally in the application of the relevant procurement guidelines and procedures;

(d) ENSURE timely publication of procurement notices when required;

(e) INTERACT with Technical Officers and other staff members to assist in the preparation of Terms of References and Technical Specifications;

(f) INITIATE AND COORDINATE the procurement process for any procurement method, and provide support in the development of shortlists of consultants, suppliers and contractors where necessary;

(g) COORDINATE tender opening and tender evaluation processes;

(h) DISPATCH “No Objection” requests to the EC;

(i) MONITOR and ENSURE timely responses to procurement questions and clarifications raised by donors;

(j) CONDUCT pre-tender meetings and site visits when required;

(k) ARRANGE the negotiation process for consultants, where necessary;

(l) PROVIDE support in the preparation of the final contracts, and ensure timely distribution of all relevant procurement and contract documents to all stakeholders;

(m) SUPERVISE assigned procurement staff;

(n) ESTABLISH AND MAINTAIN Vendors and Consultants Database;

(o) MONITOR electronic procurement log;

(p) ENSURE proper record keeping and filing of all procurement records;

(q) PERFORM any other related duties that may be assigned from time to time by the Programme Manager.

EMOLUMENTS AND BENEFITS

An attractive remuneration package will be offered.

SETTLEMENT GRANT

On assumption of duty in Guyana the officer shall be paid a settlement grant in respect of self, spouse and each eligible child or dependant (up to two), provided that the total number of children and other dependants does not exceed five in all.

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Network Systems Administrator, Caribbean

Responsible for developing and managing websites and other forms of electronic communication to ensure the incorporation of full and current information on national and regional HIV and AIDS projects and programmes and all forms of written communication including press releases, reports, publications and research findings.

QUALIFICATIONS AND EXPERIENCE

Candidates should possess:

(i) A Bachelors Degree in Computer Science, Journalism, Communication or equivalent qualification from a recognised institution, plus two (2) years professional experience working in an electronic information and communication environment including website design and management;

(ii) Good general knowledge of current thinking and the priority of regional issues in the field of HIV and AIDS; and

(iii) Strong human relations skills.

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Beach Attendants, Turks & Caicos

We invite applications from suitably qualified Beach Attendants for our Watersports Department.

Requirements include:

o Maintain the beach and the environs

The rate for the positions listed above is $5.00 to $10.00 an hour.

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Strategy and Resourcing Officer-CTS, CARICOM

Responsible for information-gathering, dissemination, analysis and evaluation of regional HIV and AIDS programmes; reviewing National Strategic Plans in order to establish and maintain alignment with the Caribbean Regional Strategic Framework (CRSF) on HIV and AIDS; providing technical support in the operationalisation of the CRSF and the development of regional strategies and programmes on HIV and AIDS with the full integration of regional priorities; identifying funding sources, training and development needs of PANCAP partners with special reference to Care, Treatment and Support.

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Head, Strategic Information and Communication, CARICOM

Responsible for the effective management of the operations of the Strategic Information and Communication Division; directing data research and analysis on the course, consequences and cost of HIV and AIDS in the Caribbean, establishing appropriate formats and databases for widespread internal and external distribution and utilisation of information generated; identifying and reporting on strategic issues and priorities emerging from research and other information-gathering modalities, and liaising actively with all PANCAP stakeholders in gathering and sharing of information.

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