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Administrative Specialist, St. Croix

Caribbean Jobs Online

Under general supervision of the Director, Associate Director or Assistant Director, the successful candidate will perform administrative work in support of the operation of AES. The candidate will also prepare attendance records, travel authorizations, purchase and check requisitions, requests for leave, and personnel requisitions; submit progress and termination reports for federally funded projects; maintain and upgrade office equipment; purchase supplies; schedule rooms for seminars, workshops and meetings; and manage aquaculture short course enrollment. The candidate will coordinate and record minutes of stakeholder meetings; maintain and update AES mailing list, distribute AES publications, keep files of AES newspaper clippings; serve as receptionist for visitors and phone inquiries; manage mail; update and organize files; attend USDA NIFA Administrative Officers’ Meetings; write memos, letters and special reports; and perform other duties as assigned.

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Junior Administrative Assistant, Trinidad

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Provides the strategic leadership, co-ordination, integration and administration of a corporate network system and other systems needs for both the head office and field operations to meet the needs of the expanded NYS.

The Junior Administrative Assistant will report to his/her immediate supervisor. The successful candidate will be responsible for routine clerical duties which will follow well-prescribed policies and procedures, as well as providing administrative and technical support to the relevant supervisor.

Minimum Training & Experience:
• Five (5) CXC/GCE O’ levels inclusive of Mathematics and English Language
• At least three (3) years relevant experience
• Typing at a rate of forty-five (45) words per minute
• Computer Literate in Microsoft Office Suite


http://www.caribbeanjobsonline.com/candidate/vacDetails2.asp?vacID=6663

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Administrative Assistant II, Haiti

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The part time (20 hours a week) Administrative Assistant position provides administrative support for 3 staff and several programs and special projects of the US Operations Haiti Partnership Unit.

Key Responsibilities:
Direct Support
• Coordination of internal/external meetings, gatherings, seminars, including arranging meeting rooms, preparing agendas, scheduling travel, ordering supplies etc., arranging conference calls
taking minutes, disseminating minutes
• Enter contacts and events into the Contact Relationship Management system and pull reports
• Create Excel spreadsheets and tables
• Manage and update multiple contact lists
• Post important documents on the CRS Global HPU site.
• Prepare and process letters and other correspondence generated by staff
• Edit and collate internal/external reports and planning documents
• Edit power point presentations and prepare materials for workshops/trainings
• Process travel reimbursements and Check Requests
• Work on special projects as assigned
• Facilitate updates to the Haiti Partners and one table websites through the Web Unit
• Process all outgoing mail
• Travel Coordination to Haiti including processing of travel authorizations, travel advances, visas, passports, accommodations, inoculations, and staff locator information.
• Facilitate GKIM information technology assistance as needed


http://www.caribbeanjobsonline.com/candidate/vacDetails2.asp?vacID=6640

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Administrative Assistant III, St. Thomas, USVI

Caribbean Jobs Online

The successful candidate will serve as the first point of contact for clients and provide support services to clients; Assist with planning, coordinating and documenting meetings and other events relevant to the implementation of courses and programs; and account for student support services such as registration, rosters and confirmation letters. The candidate will additionally be responsible for financial tracking and budgets; monitoring revenues and expenditures, vendor and supplier payments and financial reports; Making arrangements including facilities, equipment, and travel and hotel accommodations for instructors; and perform other duties as assigned.

Qualifications Required
High School Diploma or GED and two years of secretarial/office experience is required. An Associates Degree in Secretarial Sciences or Business Administration or equivalent and two years of secretarial/office experience is preferred; excellent communication, organizational, and computer skills; high degree of motivation and the ability to work with people of diverse educational and cultural backgrounds; ability to work under pressure and meet tight deadlines; customer and client focused; ability to work across organizational lines.


http://www.caribbeanjobsonline.com/candidate/vacDetails2.asp?vacID=6580

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Administrative Professional, Trinidad

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To provide secretarial support as well as general administrative support to the Programme Manager(s) and the SEW project team. Co-ordinate with internal and external parties on meetings and seminars.

Key Duties and Responsibilities
• Provides secretarial support for Programme Manager(s) e.g. phone calls, appointment scheduling, receiving guests, minutes taking, logistics arrangement, etc.
• Ensures proper documentation and filing for ease of retrieval of reports and information for the project.
• Coordinates and maintains all project reports.
• Provides general administrative support services to the project teams.
• Verifies claims against receipts of claimants from team members, and maintains proper records/filing.
• Assists in handling public calls.
• Prepares and coordinates visit/function pertaining to the project and provides administrative support in project events.
• Assists in the review of operational procedures and workflow and suggests improvements.
• Any other duties as and when assigned.


http://www.caribbeanjobsonline.com/candidate/vacDetails2.asp?vacID=6542

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Clerical Assistant, Trinidad

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http://www.caribbeanjobsonline.com/candidate/vacDetails2.asp?vacID=6525

Performs general clerical duties for the Internal Audit Division in compliance with the Ministry’s policies and procedures.

Key Duties and Responsibilities
• Checks Records of Service (Daily Paid) and Pension and Leave Records (Monthly Paid) at various Units.
• Checks vouchers/schedules for arithmetical accuracy.
• Checks and verifies items in stores re: investigations at Units.
• Extracts information for Auditors re: Motor Vehicle Advances.
• Calculates contract gratuity.
• Arranges circulars in chronological sequence and creates a Register to obtain urgently needed circulars.
• Takes notes when conducting investigations (as guided by Auditors).
• Obtains urgently needed files from Registry/Personnel.

Minimum Qualifications, Education and Experience
• Five (5) GCE/CXC Ordinary Level passes including Mathematics and Principles of Accounts.
• At least one (1) year experience working in an Accounting environment.

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