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Administrative Assistant, Trinidad

To be responsible for providing general administrative support to warehouse personnel.

Internal Relationships
• Reports to Warehouse Manager.
• Liaises with Van Sales Personnel, Accounts & Inventory Departments.

External Relationships
• Liaises with contract drivers, customers and local suppliers.

Principal Duties
• Collects and balances cash received from van salesmen daily.
• Punches Goods Received memos.
• Monitors and orders stationery required for warehouse personnel.

 

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Administrative Officer, Jamaica

The incumbent will have the principal responsibility to assist with the planning and execution of all administrative functions as it relates to the portfolio of the Vice President of Operations.

Key Responsibilities
• Coordinate and liaise with the Country Managers within the region for the timely submission of documents/reports.
• Assist in conducting research on areas related to New Business Development in the Operations Department.
• Schedule meetings/appointments, set-up telecoms, make reservations and coordinate foreign travel for personnel.
• Track and report on Operating/Maintenance budget performance and assist with the compilation/revision of budgets.

 

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Customer Service Representative, Jamaica

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To provide prompt and efficient service to our customers and assist in maintaining good customer relations at all times.

The successful candidate will have the ability to interact effectively in addressing customers’ needs.

Duties & Responsibilities:
• Prepare and issue duplicate passbooks and passcards.
• Processletter transactions e.g. bearer bringing in letters from account holders to effect withdrawal.
• Investigate funds deposited to the Society through foreign banks as well as salary deductions
• Deal with customers bringing in legal documents (e.g. death certificates, letters of administration, declaration of next of kin, change of name by deed pole, etc.) associated with withdrawals.
• Hypothecate savings accounts and give information on Share Loans.

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Administrative Specialist, St. Croix

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Under general supervision of the Director, Associate Director or Assistant Director, the successful candidate will perform administrative work in support of the operation of AES. The candidate will also prepare attendance records, travel authorizations, purchase and check requisitions, requests for leave, and personnel requisitions; submit progress and termination reports for federally funded projects; maintain and upgrade office equipment; purchase supplies; schedule rooms for seminars, workshops and meetings; and manage aquaculture short course enrollment. The candidate will coordinate and record minutes of stakeholder meetings; maintain and update AES mailing list, distribute AES publications, keep files of AES newspaper clippings; serve as receptionist for visitors and phone inquiries; manage mail; update and organize files; attend USDA NIFA Administrative Officers’ Meetings; write memos, letters and special reports; and perform other duties as assigned.

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Junior Administrative Assistant, Trinidad

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Provides the strategic leadership, co-ordination, integration and administration of a corporate network system and other systems needs for both the head office and field operations to meet the needs of the expanded NYS.

The Junior Administrative Assistant will report to his/her immediate supervisor. The successful candidate will be responsible for routine clerical duties which will follow well-prescribed policies and procedures, as well as providing administrative and technical support to the relevant supervisor.

Minimum Training & Experience:
• Five (5) CXC/GCE O’ levels inclusive of Mathematics and English Language
• At least three (3) years relevant experience
• Typing at a rate of forty-five (45) words per minute
• Computer Literate in Microsoft Office Suite


http://www.caribbeanjobsonline.com/candidate/vacDetails2.asp?vacID=6663

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Administrative Assistant II, Haiti

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The part time (20 hours a week) Administrative Assistant position provides administrative support for 3 staff and several programs and special projects of the US Operations Haiti Partnership Unit.

Key Responsibilities:
Direct Support
• Coordination of internal/external meetings, gatherings, seminars, including arranging meeting rooms, preparing agendas, scheduling travel, ordering supplies etc., arranging conference calls
taking minutes, disseminating minutes
• Enter contacts and events into the Contact Relationship Management system and pull reports
• Create Excel spreadsheets and tables
• Manage and update multiple contact lists
• Post important documents on the CRS Global HPU site.
• Prepare and process letters and other correspondence generated by staff
• Edit and collate internal/external reports and planning documents
• Edit power point presentations and prepare materials for workshops/trainings
• Process travel reimbursements and Check Requests
• Work on special projects as assigned
• Facilitate updates to the Haiti Partners and one table websites through the Web Unit
• Process all outgoing mail
• Travel Coordination to Haiti including processing of travel authorizations, travel advances, visas, passports, accommodations, inoculations, and staff locator information.
• Facilitate GKIM information technology assistance as needed


http://www.caribbeanjobsonline.com/candidate/vacDetails2.asp?vacID=6640

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Administrative Assistant III, St. Thomas, USVI

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The successful candidate will serve as the first point of contact for clients and provide support services to clients; Assist with planning, coordinating and documenting meetings and other events relevant to the implementation of courses and programs; and account for student support services such as registration, rosters and confirmation letters. The candidate will additionally be responsible for financial tracking and budgets; monitoring revenues and expenditures, vendor and supplier payments and financial reports; Making arrangements including facilities, equipment, and travel and hotel accommodations for instructors; and perform other duties as assigned.

Qualifications Required
High School Diploma or GED and two years of secretarial/office experience is required. An Associates Degree in Secretarial Sciences or Business Administration or equivalent and two years of secretarial/office experience is preferred; excellent communication, organizational, and computer skills; high degree of motivation and the ability to work with people of diverse educational and cultural backgrounds; ability to work under pressure and meet tight deadlines; customer and client focused; ability to work across organizational lines.


http://www.caribbeanjobsonline.com/candidate/vacDetails2.asp?vacID=6580

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